We are hiring Administrative Assistant!

•    Serves as the primary point of contact for incoming calls, emails, and deliveries.
•    Assigns, renews and manages supplier contracts as directed.
•    Maintains client contact lists and overseas representatives.
•    Manages department budget through careful monitoring of expenses.
•    Maintains various records and documents.
•    Prepares a variety of reports, presentations, and correspondence.
•    Provide timely assistance with cross-organizational initiatives and projects, ensuring confidentiality, quality, and accuracy.
•    Attends meetings and professional development activities as needed.
•    Develops new and maintain existing relationships with clients.
•    Consults, interacts, or collaborates with the CEO, and/or consultants to facilitate the successful implementation of new or revised policies, programs, and procedures.
•    Provides recommendations, suggestions, and ideas that can be implemented to transform and improve operations.

•    Maintains the CEO’s calendar, including scheduling of meetings and events.
•    Maintains a high level of confidentiality and discretion regarding sensitive information, including business strategies, financial data, personnel, and other confidential matters.
•    Keeps the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
•    Determines priority of matters, redirecting and/or personally handling matters, as appropriate.
•    Attends meetings, records detailed and accurate notes; prepares draft minutes and summaries in a timely manner for CEO approval and disbursement.
•    Provides support in preparing time-sensitive documents, correspondence, executive reports and deliverables.

•    Organizes and prepares for virtual and in-person events and meetings, including document preparation, venue booking, catering, and notifying relevant attendees.

•    Minimum 3 years of experience as an Administrative Assistant in the legal and/or immigration field is required.
•    Fluent communication in Mandarin is required.
•    Outstanding communication and people skills.
•    Practiced multi-tasking, organization, and time management abilities.
•    Strong project management skills and experience
•    Excellent writing and verbal communication skills
•    Strong attention to detail
•    Comfortable learning new software applications.
•    Advanced level of proficiency in MS Office applications.